Rental Forms and Information

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Rental Forms and Information

We are happy to open up our facilities to our ministries and the community. Please see the below forms for more information and fill out the Room Request/Rental Application form at the bottom of this page to request a reservation of a time and date for space.

Facility Usage FAQ – Find out if you need to fill out an additional usage agreement, if your event is parish/school sponsored and if you need to provide a certificate of insurance.
Facilities Usage Guidelines – All people using our spaces must abide by our usage guidelines
Facilities Renter Usage Agreement – Needed for all events not sponsored by Parish
Application for Special Events Coverage – Required if you are renting the space and do not have a certificate of insurance for us.
Building Security Supervisor Responsibilities – All events require a Building Security Supervisor to be on site at all times.
Incident Report Form – If anyone gets hurt during an event, this form is needed to be filled out.

Room Request and Rental Application

Please request rooms at least two weeks in advance. Subject to availability and facility use guidelines. Events scheduled into next fiscal year will be contingent on Parish and School Employees not needing those dates.

Funerals take precedence over events and a back-up plan will need to be drafted if the Sanctuary or Cafeteria are being requested during the morning/early afternoon. Funeral wakes may also cause a need for a room change.

Contact Person (Must be a Registered Parishioner of St. Maximilian Kolbe)

First Name
Last Name
Phone
Email
Trained as Building Security Supervisor
YesNoWilling to be Trained
Organization or Ministry (if applicable)
Event Affiliation to Parish
StaffParishioner Rental Request
Parish-Sponsored MinistryNon-Profit Community or Delano School Group
Type of Event
Number of People Expected
Frequency of Event
One-TimeRecurring Once a WeekRecurring Once a Month
Initial Date
Month - Day - Year
End Date (if recurring)
Month - Day - Year
Event Start Time
Hour : Minutes
Event End Time
Hour : Minutes
Prep Time: (This is the time you will need access to the room for set-up. The room may not be available before this or have heat.) Please note if time prior to day of event is needed for special setup.
It is preferred that a staff member of St. Maximilian Kolbe unlock and lock the doors of the rental space. In the event that a staff member is not available, keys will be made available to the registered parishioner. It is the responsibility of the renter (registered parishioner) to arrange to pick up the keys (usually within 3 days of the event), and to return them at the conclusion of the event to the lock box outside of the Parish Office door. Please call the Parish Office (763-972-2077) at least one week before the event and arrange to have the doors unlocked and locked, or to pick up the key.
Locations Requested (rates included if renting). In addition to the rental fee, a $30 fee is required for sanitizing the area before and after usage, and a $100 Damage Deposit (please write a separate check) is required for all rentals (this will also secure your rental). The Damage Deposit will be returned if nothing has been found damaged and if the renter has fulfilled the required clean-up. Non-Profit Rates for Recurring Events are available.
St. Peter: St. Martha Hall - No Food Served - $200 (Seats approximately 100 people) (20 Round tables available)
St. Peter: St. Martha Hall - Food Served and usage of Basement Dining Hall Kitchen for Preparation. - $500 (Extra fee covers maintenance costs.)
St. Peter: Dining Hall and Kitchen (Church Basement) - $100 (Seats approximately 200 people). (We have 5 round tables available, the rest are rectangular- 8ft)
St. Joseph: Fr. Handzel Hall and Kitchen (Gym) - Seats approximately 300 people - Contact Parish Office for pricing.
St. Joseph: St. Stanislaus Hall and Kitchen (Church Basement) - Seats approximately 75 people - Contact Parish Office for pricing.
In addition to rental fee, a $100 Damage Deposit (please write a separate check) is required for all rentals. This will be returned if nothing has been found damaged and if the renter has fulfilled the required clean-up. Non-Profit Rates for Recurring Events are available.
Extended Request Unlock Time
Extended Request Lock Time
Additional Equipment
TV/DVD PlayerScreen Pulled DownMicrophone Stand
Sound SystemPower Point SetupPlace for Catering Setup
PodiumFlip Chart Easel / MarkersKitchen Appliances
ProjectorMicrophone
Name of Licensed Caterer (if applicable)
Is Food going to be On-site?
No
Catered
Prepared on-site
Brought In (potluck)
Just Coffee and Rolls (little dessert type items)
Number of Tables Needed
Number of Chairs Needed
Any Additional Comments
If Tables and Chairs need a specific setup - please explain here.
***A representative will be in contact with you shortly. Please call the parish office if an event is cancelled so that the security of the building is not compromised. ***It is the responsibility of the contact person to make sure ALL LIGHTS ARE OUT AND THAT THE BUILDING IS SECURE WHEN LEAVING THE BUILDING. Thank you for helping us to be good stewards of the Parish and School resources.
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The Church of St. Maximilian Kolbe
Delano, MN 55328

Phone: 763-972-2077
Email: cath@stmaxkolbechurch.org

St Joseph Campus: 401 River Street N.

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